The RACI Matrix is effective tool for project execution, which helps project manager to identify work allocation base roles and responsibilities. RACI clarifies responsibilities of team member, reporting manager and domain expert and project owner. RACI derive clearly which displays who is responsible, who is accountable, who needs to be consulted and informed for the entire project activities. This tool can be used in Project Plan, BPI, PMP or LEAN base six sigma projects.
Lets elaborate the formula of RACI matrix:
– Responsible (R) – “R” stands for the person who owns the task or work, perform on pre decided objectives. Several people can be jointly responsible to create or produce the assigned task / Work / Project.
– Accountable (A) – “A” stands for the owner of the work and must got authority to sign off or approve when the work / task / objective is completed according to pre define objective. Only one person or small team with multiple domain could be accountable for the task or project.
– Consulted (C) – “C” stands for team members, who give input before the work get started or completed. These members should have domain knowledge, process expertise of the task which team members are performing or experienced with relevant knowledge base towards objective of project / task.
– Informed (I) – “I” stands for those people, who should be acknowledged during the process, task or project. They should also be kept informed or notified during progress or roadblocks, but do not need to be consulted as they are not domain expert.
RACI Matrix is useful for following objectives :
A. Objective base work assignment
B. Get clear with individual responsibilities
C. For workload analysis to define individual work status of availability or overload
D. Manage project with team sprit and share credit of success at different levels.
E. Enables area of focus at each level of the project
Steps To Produce a RACI Matrix
The RACI model is used to identify and allocate roles and responsibilities in chart format for project.
Step 1 – Design project charter with grid on spreadsheet or Microsoft visio.
Step 2 – Define project activities, list down resource who can execute the project, list down senior or experienced resource who can manage team for the project, list down experts for that particular domain who can guide you towards the project, identify whose permission or approval is required to perform all activities or task based upon objective.
Step 3 – Assign who is (R)esponsible, (A)ccountable or is be (C)onsulted & (I)nformed in each cell base upon above lists.
PS: In some cases, C and I may be the same person or team. In rare cases we find A , C and I as a same person or team. However this matrix make the entire process very clear and allow each level to focus upon their task base performance.